Thank you for registering for the Nix Phoenix Lunch and Learn Leader Training session on February 21, 2018 at 12:30 pm EST. We will be in touch soon with further details.
Thank you for registering for the Nix Phoenix Lunch and Learn Leader Training session on March 3, 2018 at 1:30 pm EST. We will be in touch soon with further details.
Here are some event ideas that you can adapt to engage more members in your union work.
Information tables are a great way to connect with members, raise awareness of campaigns and promote union activities. Book a space in the lobby of your office building by contacting building management or ask to set one up in the lunch room. The busier the area, the better! Campaign materials can be ordered by filing in our Materials Request Form.
Unions do much more than protect your rights in the workplace. Consider organizing a community activity in support of a worthy cause and ask your fellow union members to join. Activities can promote the latest PIPSC initiative, such as our Nix Phoenix campaign. You could host a community BBQ and encourage members to invite their families. It’s a great way to engage members and promote the value of unions and public services to the community.
Connect with members by hosting a presentation on issues and concerns being raised by PIPSC. Lead it yourself using a presentation template provided by PIPSC or welcome a stewards or Institute experts to speak. Book a space in your office and order lunch for everyone.
Grab a friend or two and hand out some PIPSC information leaflets where you're sure to get a lot of foot traffic. This is a good way to meet members and provide them with up-to-date information.
Labour Day Parade
PIPSC members participate in Labour Day events across the country each September. Join an existing Labour Day parade or lead one in your own community. Contact the Mobilization team firstname.lastname@example.org for information on how you can get involved.
Coffee Breaks with Union Members
Turn coffee breaks into solidarity breaks. Organize routine coffee or snack breaks to engage members you may not have met before. Grab some coffee, pick and issue of concerns, and make the breaks Better Together.
PIPSC is comprised of people from many different backgrounds and cultures. Celebrate diversity and inclusiveness by promoting an important human rights issue or day. Visit the PIPSC website for a list of dates celebrated by the Institute.
It’s important for experienced leaders to share the skills they’ve gained over the years with new and younger workers. Promote the exchange of knowledge by organizing a creative event to educate and engage new activists.
Young Professionals Event (reserved for members 40 and under)
Millennials currently make up 25% of PIPSC’s membership and their numbers increase each year. Now is the time to support these emerging leaders. Contact your Regional Director to find out who are the Young Worker Representative(s) in your region and consider hosting a PIPSC young professional’s event.
Mental Health Awareness
Promoting workplace wellness is a priority. PIPSC’s Mental Health Resource Guide can be distributed in your workplace or posted to your union bulletin board. Download the guide here: http://www.pipsc.ca/labour-relations/stewards/pocket-guides/mental-health-resource-guide
Find a gym or an outdoor space and organize a friendly, accessible tournament. You can make this a lunchtime event or family-friendly weekend activity for everyone to enjoy. Many schools and universities offer space to rent on evenings and weekends.
PIPSC members participate in Pride events across Canada every year. This is great opportunities to discuss equality and inclusion in the workplace. Talk to your colleagues about walking together in the next Pride parade under a PIPSC banner or consider fundraising for a local community group.
Rallies are an opportunity to demonstrate union and public support for or against an issue. A good rally will always have a strong purpose, goal and strategy. Talk with your group and/or subgroup president(s) when to organize a rally or if you’re thinking of showing your support at a local rally.
What is a Better Together/Mobilization Event?
A Better Together event is a PIPSC sanctioned activity to increase active engagement of members, in support of creating a culture of mobilization and cross-organizational solidarity, while supporting our strategic objectives.
These events are intended to increase visibility by:
- promoting and defending the value of public services
- promoting issue-based campaigns, for example Privatization/Contracting Out
- promoting key bargaining messages, as approved by the Institute,
- promoting key messages related to the value and relevance of the Institute to members in their working lives
Who can organize a Better Together/Mobilization Event?
Any member, Steward, mobilizer or constituent body of PIPSC can organize an event at their worksite or another venue. An event could also be suggested by regional staff.
Events can be varied and are determined at the National Level, such as:
- Presentation to members on active engagement (4 Asks)
- Key messages surrounding public interest bargaining that are of interest to members of all bargaining groups.
- Joint mobilization and collaborations with other bargaining agents and/or non-government organization on key issues of common interest.
- Joint visibility activities that could include coffee drops, information sessions, walk-about, leafleting; and will be reviewed on a case-by-case basis.
- Attendance of a recognized activists or elected official at the event to promote the Institute’s mobilization efforts.
What costs are allowable for a Better Together/Mobilization event?
To minimize costs, these events are usually held in the workplace, over the lunch hour and, in some instances, right after work as long as there are no costs involved for travel or salary replacement for participants.
On an exceptional basis, travel expenses and salary replacement will be granted to organizers of events.
Cost sharing with Constituent Bodies and other bargaining agents/non-government organizations will be a priority consideration.
The following are typical allowable costs:
- Light lunch/snacks and/or refreshments (e.g. sandwiches or pizza, non-alcoholic beverages),
- Room rental,
- Audio Visual Equipment rental,
- Labelled promotional items.
What is the process to request a Better Together/Mobilization Event?
Limited funds are available to assist in promoting visibility and active engagement sessions and events.
- Requests can be made using the online Better Together Funding Request Form.
- The request will then be forwarded to the Section Head of Mobilization and to the regional director for review.
- The Section Head of Mobilization will review the request, will consider resources required, and will make recommendations.
- The recommendations of the Regional Director and of the Section Head will be forwarded to the Executive Committee or its delegate for approval.
- Once the approval for the event granted, a response will be forwarded to the requestor and the Regional Director, and the requestor will be able to proceed with organizing the event (booking meeting rooms, guest speakers, inviting members, etc.).
- The organizer will keep all receipts and claims the expenses incurred for the event. Please bear in mind that reimbursement of claims which have not been previously authorized may be denied.
What is the process to reimburse for expenses made for a Better Together/Mobilization Event?
The standard claim form should be used identifying the expenses with receipts.
1. Download the claim form and fill out the expenses incurred by the event (with receipts).
2. Email/FAX, mail the claim form, the approval and all receipts to the Institute Finance department using the contact information contained on the Travel Expense Claim form.
3. Upon completion of the event, a brief summary of the event will be provided to the mobilization team, including the number of attendees and overall results.
1. Information sessions related to collective bargaining may be organized by the Group and/or Bargaining Teams (in cooperation with Sub Groups) and deal specifically with current Collective Bargaining issues that are group-specific (may include demands, progress reports, and information sessions on any tentative agreements). Bargaining information sessions fall within the purview of Negotiations.
2. A lunch and learn session is, by definition, a training or educational opportunity. It is designed to circulate information to the members on a specific topic over a one hour period and should fall within the scope of Regional Training Committees.
The following are examples of events that would normally be funded as a Lunch and Learn Session through the Regional Training Coordinator:
- Presentation for new members (PIPSC: An Introduction to Your Union)
- Information on Pensions
- Explanation of the PIPSC Web Site
- Explanation of the provisions of the Work Force Adjustment Policy
- Familiarization with collective agreement articles
- The necessity of stewards in the workplace (steward recruitment drive)
Approved by the BOD – August 2017
We offer everything you need to plan your next activity or issue-based event. Check out the templates for budgeting, planning and promoting your next event.
You can request your promotional items by filling out the Materials Request form:
Download and print:
Click the links below to download the tools and templates:
Event Budget Template
Event Planning Template
Employer Event Space Request Guide (for the use of Employer meeting space)
- Public Event Space Request Guide (for the use of meeting space in a public location)
Other useful materials:
Use this editable poster template to promote your union activity or campaign. The poster features PIPSC Better Together branding and can be printed in black and white or colour.
This printable attendance sheet can be used to track attendees and record contact information for future engagement. The sign-in form features PIPSC Better Together branding and can be printed in black and white or colour. Don’t forget – this must be sent to the Mobilization team if your event is funded by Better Together.